What is an accounting system (software)? What can be done
The accounting system is a part of the management information system, and the most basic accounting system is actually one of the most basic accounting systems. However, with the expansion of the company’s organizational scale, the information interface between accounting information and other departments has become quite important, including the interface between accounting and inventory management, the interface between accounting and manufacturing, and the interface between accounting and human resources. Wait a minute.
Therefore, the ERP (Enterprise Resource Management) system on the market usually takes the accounting information system as the core, and develops other related modules and functions, so as to make the internal information record and cross-departmental information communication more efficient through systematic management, so as to improve the operational efficiency of the enterprise.
What is the difference between an accounting system and an ERP system?
As mentioned above, commercially available ERP systems usually have an accounting system as the core, so we can actually understand an ERP system as a more functional accounting system. A complete ERP system usually consists of the following modules:
- Financial and accounting management
- Sales & Service Management
- Supply chain management
- project management
- Job management
- Reporting & Analytics
Speaking of which, you may think that the current company only needs an accounting system to meet its needs, is it a bit redundant to use an ERP system? But in fact, for accountants, the use of ERP system will greatly reduce the workload of accountants and accelerate the overall operational efficiency of the enterprise!
ERP is more efficient than an accounting system!
For example, in the past, when only the accounting system was used, the accountant needed to collect the certificates, work orders, payslips of various expenses from various departments… and other materials, and then cut them into summonses. If you need to analyze the report, you even have to manually “key” the data into the system one by one, and there is no guarantee that the data of the system can be exported to a compliant analysis software (such as Excel) for analysis.
However, through the integration of ERP systems, accountants can easily collaborate with colleagues in other departments. For example, if someone in the sales department issues a sales order on the system, the accountant can receive a summons on the system, and when the financial officer receives the account, the system will automatically notify the sales department to ship the goods, and at the same time notify the accountant to recognize the inventory. That’s why using an ERP system can be a more effective option for accountants.
How to choose an accounting system (ERP system)
The main considerations of enterprises when choosing an accounting system (enterprise information system) are nothing more than two points, that is, “cost” and “benefit” are considered in the above two points, and the enterprise information system must take into account the advantages of price and the convenience and longevity of use, etc., here are summarized as the following four considerations
The brand of the system - stable system and maintenance
The system of a large brand is more willing to invest in maintenance and update than a small brand, whether it is the stability of the system, the new functions generated according to the needs of the times, or even the application of the needs of different industries to customize, the system of choosing a large brand will be relatively more flexible and reliable.
Microsoft Dynamics 365 is in the Leadership Quadrant in the 2023 Gartner report and is a highly-rated big-brand ERP
Whether the system is migrated to the cloud - reduce the construction cost and improve the system security
The cost of building a traditional server alone is in the millions, and hackers have been rampant in recent years, so if the data of the enterprise server is kidnapped by ransomware, it will cause serious losses to the enterprise. Therefore, when purchasing ERP, you should choose a system that has both cloud servers and information security protection, which can not only greatly reduce the initial cost of system installation, but also avoid the additional cost of server maintenance and the risk of ransomware threats in the long run. In addition, if enterprises want to enjoy the efficient assistance brought by AI, cloud migration is also indispensable. Further reading: Copilots + ERP’s Evolving Automated ERP System
Ease of data connection to the system
Personnel within the enterprise must have experienced such troubles when using different systems, that is, the logic and format of each system are different, which leads to data dumping problems, especially for new employees or those who have not used the system. Therefore, it is best for the system to choose one that is easy to connect data, for example, Microsoft Dynamics 365 has a complete module and concatenation function, which can directly edit the report through Excel and then send it back to the system, and can also easily concatenate the data for Power BI analysis.
Professional introduction and training team
Because the ERP system is to make the internal resources of the enterprise more systematic, in addition to the compatibility of the system itself, through the professional consultant team to understand the internal needs of the enterprise, to help the enterprise in the internal planning and system integration more efficient, coupled with professional education and training can make the internal personnel and the system complement each other, twice the result with half the effort! Instead of spending a lot of money to import the system to increase the trouble and complexity of employees’ work.
Benefits of Microsoft Dynamics 365 ERP
Microsoft Dynamics 365 (D365) is part of the Microsoft Business Applications solution and includes many business applications, including Dynamics 365 Business Central (BC) and Dynamics 365 Finance and Operation (FO). A world-renowned ERP solution.
A single, complete ERP solution
Microsoft Dynamics 365 is a complete ERP solution that is licensed by user class and supports multiple languages/currencies.
Cloud benefits
Microsoft is a world-renowned software provider, in addition to the most well-known Windows operating system and Microsoft 365. Microsoft’s Azure cloud services and security services are also leaders in the industry. Therefore, choosing Microsoft Dynamics 365 as the cloud ERP system of the enterprise can not only avoid the huge cost of building a local server, but also enjoy the high-speed service of Microsoft cloud while ensuring the security of enterprise data.
System Benefits
Microsoft Dynamics 365 (D365), as a cloud ERP system used by international enterprises, can not only enjoy Microsoft’s high-speed cloud services, but also log in as long as there is a browser, eliminating various restrictions of traditional local ERP, and also support mobile phones and tablets to download APP authorization can be used. The company’s sales staff can check the inventory in real time through D365 when they are running business outside, and there is no need to develop a separate system.
Advantages of the Microsoft ecosystem
Insiders must use Office 365 or Microsoft 365 as their internal work software. With the advantages of Microsoft’s own ecosystem, D365 ERP can easily integrate with Microsoft products and services such as Excel, Power BI, and Azure, greatly reducing the development cost of inter-system interface and improving work efficiency.
Tianwei information consulting services
Founded in 2005, Tmicro Information has specialized in the introduction of Microsoft’s ERP system and other Microsoft business software solutions since the days of NAV and AX. In 2021, it won the “Microsoft Best Dynamics 365 Partner“, and for nearly 20 years since its establishment, Tmicroi Information has maintained a high-quality and leading position in Taiwan in ERP import and consulting services.
3 reasons to choose Tianwei Information
Microsoft Certified Consultant Team
Tianwei Information has nearly 30 experienced technology & application consultants, each of whom has passed the original certification of Microsoft Dynamics 365 Certification, plus years of import experience. Tmicro’s professionalism in Microsoft’s D365 ERP system has always maintained a leading position in Taiwan.
Recommended by many customers
Since its establishment 20 years ago, from the era of AX and NAV to D365 ERP, Tianwei Information has served more than 200 well-known customers at home and abroad, across several industry categories, and is famous for its word-of-mouth recommendation and service professionalism among customers.
Microsoft Certified Partner
TmicroInfo is one of the few Dynamics 365 partners certified by Microsoft in Taiwan, and is the only consultant team in Taiwan that has surpassed the D365 ERP certification level. It is the best partner for you to choose Microsoft ERP import!
